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June 2014-2017

Accountability

Every member under the age of 70 is expected to submit a written Accountability Statement at
the end of each fiscal year indicating how he has fulfilled the policy on Ongoing Education(*).
Province Policy 5920.6

Members over the age of 70 are only required to submit an Accountability Statement if they have
received Province funding for Ongoing Education in the previous fiscal year or plan to apply for
funding in the current fiscal year.

Province Policy 5922.5.3

 

Procedure

FAQs

(*) Continuing Education 5920.2
 Every member under the age of 70 is expected to devote a minimum of five full days annually to this purpose. This does not include the annual retreat. Members are entitled to receive additional time as mutually agreed upon with their immediate superior.
 


  1. The Accountability Statement covers a yearly fiscal period starting July 1 and ending June 30. Annual Accountability Statements are then due each year on July 31 and should describe the member's ongoing education/formation activities during the just completed fiscal year (July 1 through June 30).
     

  2. Completed Accountability Statements should be submitted to the Education Office Coordinator either by email, regular mail, or fax.

    Email:
    educsvd@uscsvd.org
    Email: (Subject line: AAS)

    Mail: USC Province Center,
    Mail: PO Box 6038
    Mail: Techny, IL 60082-6038

    Fax: (847) 412-9503
     

  3. Each member is responsible for his own continuing education and is expected to devote a minimum of five full days annually to this purpose.
     

  4. Superiors should assist members by providing appropriate reading materials and supporting appropriate continuing educational activities. Superiors are obliged to offer all confreres, particularly those in the first five years of perpetual vows, special opportunities for exchanging experiences and further education.
     

  5. Superiors are also to participate in courses and conferences with respect to administration, spiritual leadership and other relevant topics.
     

  6. Confreres of a district are encouraged to meet to discuss questions of religious life, pastoral work and theology. The date and themes should be made known to all as early as possible to give time for adequate preparation.
     

  7. Each member under the age of 70 is asked to complete an Annual Accountability Statement detailing how he has fulfilled the Province policy on ongoing education.
     

  8. Those over the age of 70 are only required to submit an Accountability Statement if they have received Province funding for ongoing education in the previous fiscal year or plan to apply for funding in the current fiscal year.
     

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Click here for the Accountability form

Scroll down for
answers to frequently asked questions.

Q: I only attended one event this year but it was four days long. Does that count as one day or four days?

It counts as four (out of the five required) days. It is not the quantity of events that count, but rather the time (i.e. days) youíve spent.

Q: I havenít attended any workshops or seminars but Iíve read several books. Can I count the books?

Yes, most definitely as long as the subject matter was educational, formative, or relevant to your ministry. One book equals two days.

Q: I had to do some extensive research for a parish mission Iím presenting. Can I count my research efforts?

Yes. Estimate the time you spent (eight hours equals one day).

Q: Do in-house Community Programs or SVD-sponsored seminars count?

Yes.

Q: Do committee meetingsócommunity, district, provinceócount?

No, committee meetings do not count.

Q: I attended the annual meeting of the professional association to which Iím a member. Can I report that as an ongoing education event?

Yes. List the name, date, and location of the annual meeting (conference, assembly, regional gathering) as well as any other details you might like to mention.

Q: Iíve attended several retreats. Can I count those?

No, retreats cannot be counted.

Q: Do sabbaticals count?

Yes. List the name, date, and location--and any other details you might like to mention.

Q: Iím enrolled in a Ph.D (or MA) program. Do I have to submit an Accountability Statement?

Yes. List the name, date, location, and a few program details (coursework, teachers, etc.)

Q: I havenít asked for any ongoing education grants (funding) this year. Do I still have to complete an Accountability Statement?

Yes, if you are younger than 70 years old. No, if you are 70 years or older. (See next question.)

Q: Iíve attended seminars but havenít asked for any education grants to do so. Can I count these events?

Yes. List the name, date, and location--and any other details you might like to mention.

Q: I have less than five days of ongoing education/formation activities. Do I have to complete an Accountability Statement?

Yes, even if you have less than five days. List what you've accomplished.

Q: I havenít attended any seminars, workshops, or conferences; nor have I read any books. I have nothing to report. Do I still have to complete an Accountability Statement?

Yes. The Accountability Statement is about being accountable for your own ongoing formation and education efforts.

Simply state that you've been unable to participate in any ongoing education/formation activities and submit that as your Accountability Statement. (Of course, a brief explanation as to why would be appreciated.)

Q: Iím older than 70 and Iím planning to ask for an education grant. Do I have to submit an Accountability Statement this year?

No. But, if you actually do apply for a grant you will later be expected to submit an Accountability Statement covering the same fiscal year in which you received the grant. (i.e., You applied and received a grant on February 15, 2015. You will be asked to submit an Accountability Statement covering the fiscal year July 1, 2014 thru June 30, 2015.)

Q: Do I have to use the official Accountability Statement form?

No. You can create your own ďstatement.Ē Just make sure you state your name and list the title, date and location of each event. Type it out on a plain piece of paper and fax or mail it in; or scan it and send it as an email attachment; or just type all the information into an email message and send it to the Education Office at kborresen@uscsvd.org.

Q: I lost my form. Where can I get another copy?

You can download the form here: accountabilityform.pdf

Q: Where do I send the Accountability Statement if Iíve filled it out on paper?

Mail it to Education Office Coordinator, USC Province Center, P.O. Box 6038, Techny, IL 60082 or fax it to (847) 412-9503.

Q: Where do I send an electronic version of my Accountability Statement?

Email it to kborresen@uscsvd.org. Note the subject line as ďAASĒ.

Q: Itís past the deadline to submit this yearís Accountability Statement. What should I do?

Send it in regardless of what the deadline date was.

Q: Iíve attended several workshops. I just donít remember the details. What exactly do I need to report on the Accountability Statement?

You should definitely list the name of the event, its date, and the location. Any other details or comments you can provide would be helpful for validating your Statement.

Q: Do I need to have my Local Superior, Rector, Praeses sign my Accountability Statement?

No.

Q: How will I know my Accountability Statement has been received and approved?

You will receive a confirming email from the Education Office Coordinator.

Q: I have a question that's not answered above. Who do I ask?

Contact the Education Office Coordinator (Kathy Borresen): kborresen@uscsvd.org
tel: 847-412-1668

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Office of Education, Recruitment & Formation
Society of the Divine Word   |   Chicago Province  |  1985 Waukegan Road  |  Techny, Illinois 60082
www.uscongoinged.org  |  Tel: 847.272.2700